Institute has entered into contract with the following transport agencies for providing hired vehicles on “as and when required” basis w.e.f. 1st August, 2016 :
The approved rate card, along with their contact details and terms and conditions of the contract are appended. Faculty/staff members are requested to book vehicles only from these agencies for official purposes. Vehicles from theses agencies at prescribed rates can be hired for personal use also, if desired.
Heads / In-charges of Deptts/Centres/Sections, Principal Investigators, Faculty Members, JEE and GATE offices, may directly hire vehicles from any of these agencies whenever Institute vehicle is not available for official/quasi-official and non-official requirements.
The bills of the transport agencies for the usage should be paid directly by the concerned departments / faculty member, from the departmental funds / specific fund codes / project funds / own funds, as the case may be, within 15 days.
Faculty members hiring vehicles for attending conferences/ seminars/ workshops/ symposiums etc. may claim reimbursement of these transport charges along with TA/DA claim from the sanctioning authority.
Whenever, Head of the Department/Professor In-charge approves a transport requested by faculty / staff, it should be ensured that all such bills are paid from the respective department / project funds.
Bookings with these agencies should be made necessarily through email only. In urgent situations if made over phone, the same should be followed by email.